Corporate Chauffeur Account: Business Chauffeur Service with Monthly Invoicing

 
  
 
  
 
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A corporate chauffeur account in London with Excel Chauffeurs is for companies, family offices, law and finance firms, agencies and production companies that book chauffeurs regularly and therefore want one supplier, one invoice and one number to call. We quote account rates ex VAT — a Mercedes E-Class is £60 per hour and £120 from Heathrow to central London — and invoice per trip, weekly or monthly with your PO numbers and cost codes on every line. In order to open an account, send your company details through our contact page or call 0204 515 4441; accounts are subject to approval and references. Until the account is open you can book straight away on a company card at the published prices on our booking page.

What a business account includes

• Ex-VAT pricing. We quote account holders our published prices with the 20% VAT shown separately, so an E-Class is £60 per hour, £440 for an eight-hour day and £120 Heathrow to central London before VAT. Negotiated rates are also available for regular or multi-car bookings.
• Invoicing to suit your finance team. Per trip, weekly or monthly, with the passenger name, PO number, cost code and journey detail on each line, as well as VAT itemised for reclaim. Payment by Visa, Mastercard or American Express is also available.
• Book for others. EAs, PAs and travel managers book for colleagues, visiting executives and clients in the app or by email; the confirmation then goes to the booker and the passenger.
• One coordinator. A named contact who knows your travellers, preferred cars and billing, backed by a 24/7 operations team whenever changes come up in the night or at the weekend.
• Roadshows and events. Investor roadshows, board meetings, conferences and client hospitality booked as a single day with one car or several; see corporate roadshow chauffeurs and events chauffeur service.
• Confidentiality. Chauffeurs sign your NDA on request, cars carry no branding, and every chauffeur holds a licence and an enhanced DBS check, together with a minimum of three years’ chauffeur experience.
• 24/7, 365 days. We handle bookings, changes and cancellations around the clock, whether by phone, WhatsApp, email or in the app.

Juri Franchi, a corporate client, summarised it on Google as “Excellent communication, excellent time schedule compliance, very professional service”.

Corporate chauffeur account rates (ex VAT)

Corporate chauffeur account prices are our published prices less the 20% VAT; we then add and itemise VAT on the invoice. Hourly hire has a four-hour minimum with 20 miles included and 10 miles for each extra hour, while a full day is eight hours with 60 miles. By comparison, out-of-town hire is £96 per hour including VAT (£80 ex VAT) with an eight-hour minimum and 150 miles included. We pass airport parking, the £18 Congestion Charge and tolls through at cost and show them on the quote before you confirm the booking. In addition, published inc-VAT prices are on our prices page.

Heathrow fares shown are starting prices. Airport parking, drop-off fees and any applicable Congestion Charge are added to your quote before you confirm.

Class	Car	Passengers	Per hour (corporate account)	8-hour day	Heathrow ↔ central London
Executive	Mercedes E-Class	4 (3 in the rear)	£60	£440	£120
First Class	Mercedes S-Class / BMW 7 Series	4 (3 in the rear)	£75	£560	£150
First Exclusive	Mercedes S500 / S580	3	£85	£640	£183.33
Premium MPV (corporate account)	Mercedes V-Class	6	£75	£560	£150
Luxury SUV	Range Rover LWB	3	£110	£800	£275
Jet Class	Senzati Jet Class	4	£125	£920	£390

Long-running arrangements — a seconded executive with a daily chauffeur, or a car on standby for a project — come under long-term chauffeur hire. Airport work follows the same inclusions as our public bookings: meet and greet with a name board, live flight tracking, as well as 60 minutes of free waiting from landing; see the airport chauffeur hub and VIP meet and greet.

How to open a corporate chauffeur account

• Apply. To begin with, send us the company name, registered address, VAT number, the person who will manage bookings and the invoicing frequency you want through our contact page. At the same time, tell us if you need PO numbers or cost codes on invoices.
• Approval. Accounts are subject to approval and references. Until an account is open, you can book straight away on a company card at the published inc-VAT prices.
• Set-up. We then add your bookers and travellers to the corporate chauffeur account, record preferences — car class, a preferred chauffeur, a female chauffeur, child seats, NDA requirements — and assign your coordinator.
• Book. Finally, use the app, email, phone or WhatsApp, 24/7. We confirm each journey with a fixed price before it runs, and the invoice reflects what actually ran.

Who a business account suits

• Executive assistants and travel managers booking for several executives, who want one place to book, one coordinator and, above all, an invoice that matches their cost centres.
• Banks, funds, law and advisory firms in Mayfair, St James’s, the City and Canary Wharf with visiting clients and roadshows, as well as late finishes; see our business chauffeur service and the areas we cover.
• Family offices and private households in Knightsbridge, Belgravia and beyond that want household travel invoiced monthly rather than paid trip by trip; see our private chauffeur service.
• Production companies and agencies with talent, crew and client movements on a changing schedule; see film and TV production chauffeurs.
• Overseas companies with executives visiting London, including US firms without a UK entity; we invoice in GBP with VAT shown and also accept US-issued cards. See chauffeur service for American visitors.
• Hotels, concierges and event agencies booking on behalf of guests and delegates, including event transport across the London events calendar.

Corporate chauffeur account: questions clients ask us

How do I open a corporate account?

Send your company details and your preferred invoicing format through our contact page or call 0204 515 4441. Approval is subject to references; while that is in progress you can book on a company card straight away.

Can we have PO numbers and cost codes on invoices?

Yes. Tell us the format when you open the account, and add the PO number or cost code to each booking; it then appears on the matching invoice line.

Can my assistant book for me and for visitors?

Yes. Bookers on the account can book for any traveller in the app or by email, and the confirmation goes to both the booker and the passenger.

Do you offer corporate discounts?

Corporate chauffeur account rates are our published prices ex VAT, and we agree negotiated rates for regular or multi-car bookings. We do not publish a discount table; instead, send us your expected volume and we will quote.

Will chauffeurs sign our NDA?

Yes. Send it with the account application or with a booking and each assigned chauffeur signs before the first pickup. Discretion is a condition of working with us in any case.

What happens if a chauffeur is late?

Our On-Time Guarantee gives a partial refund on a published sliding scale if the chauffeur is late, and a full refund if you cancel after a delay of more than 15 minutes.

What are the cancellation terms?

For one-way and airport transfers cancelled more than 24 hours before pickup, we refund in full (bookings over £750 carry a 3% admin fee); under 24 hours 50% is non-refundable, and under 12 hours the booking is non-refundable. Cancellation Protection at £25 per booking allows free cancellation up to four hours before pickup.